Committee Roles | Ashford Striders

Social Media Secretary

To manage the clubs social media platforms in accordance with the social media policy
To respond to enquiries received via social media platforms in a timely and helpful manner
To regularly review and update the club’s social media policy
To regularly review the club’s social media sites to remove out of date information
To post appropriate content including up coming race and event information, notices and approval of member content
To have an awareness of online safeguarding and to enforce the removal of inappropriate content if applicable
Take responsibility for personal conflicts of interest and declaring, recording and managing these appropriately
To oversee the production of the weekly run reports and to manage the publication on Social media and Spond

Strong understanding and ability to use a range of social media platforms
Ability to respond quickly and informatively to new member enquiries received via social media and emails
Prepared to provide input to members and at committee meetings

Assist the club to fulfil its responsibilities regarding safeguarding at all levels
Be the first point of contact where there are concerns about welfare, poor practice or abuse
Represent welfare on the management committee
Ensure appropriate confidentiality is maintained
Promote positive conduct and anti-discriminatory practices
Take responsibility for personal conflicts of interest and declaring, recording and managing these appropriately
Provide support in managing conflict and identifying resolution
Be a point of contact for concerns raised by members in terms of discrimination, bullying, abuse or other negative behaviour which gives a member cause to seek the support of the welfare officer

It is a requirement of this role to undertake online training appropriate for the position – funded by the club
Be approachable, trustworthy and impartial
Prepared to provide input at committee meetings

Organise and attend club meetings
Taking and distributing minutes of meetings
Dealing with club correspondence
Ensuring club insurance is up to date and relevant
Maintaining up to date records of club business
Take responsibility for personal conflicts of interest and declaring, recording and managing these appropriately

Be a first point of contact for club enquiries
Manage Trial Runs for potential members
Manage the signing up of new members
Provide regular list of new members to the Chair
Maintain members details on the EA Portal
Manage the renewal of membership and EA Affiliation
Adherence to GDPR when collating and recording member personal data and review of the club’s GDPR policy

Support the efficient running of the club
Chair regular committee meetings including the AGM
Help others to understand their roles and responsibilities
Identify and recruit new committee members and run leaders, taking into consideration skills, experience and diversity together with the needs of the club
Representing the club at events, and to promote the club positively
Ensuring an understanding of the legal responsibilities of the club
Take responsibility for personal conflicts of interest and declaring, recording and managing these appropriately

Strong communicator
Forward thinking and creative
Excellent leadership skills
Ability to give opinion and evaluate others’ to make objective decisions for the benefit of the club

Managing the club’s income and expenditure in accordance with the club rules
Producing an end of year financial report
Identifying a suitable individual to independently review the annual accounts
Regularly reporting back to the committee on all financial matters
Efficient payment of invoices and bills including any annual subscriptions and membership
Liaise with kit co-ordinator to ensure regular stock take is undertaken
Depositing cash and cheques into the club bank account
Retaining all financial records
Take responsibility for personal conflicts of interest and declaring, recording and managing these appropriately

Excellent knowledge of managing financial affairs of a club or similar organisation The ability to produce financial accounts
Strong numeracy and IT skills
Prepared to provide a brief report and input at committee meetings

Support the club Chair in the effective and efficient running of the club
Act on all tasks delegated by the Chair and/or the committee in a timely manner
Assist with the organisation of committee meetings
Assist with positively promoting the club, attending events and meetings as required
Deputise and step up to the Chair role if the Chair resigns or is unable to fulfil their responsibility
Facilitate and actively contribute in committee meetings
Assist in dealing with enquiries from potential new members and existing club members
Take responsibility for personal conflicts of interest and declaring, recording and managing these appropriately

Strong communicator
Organised and willing
Good leadership skills
Prepared to provide positive input at committee meetings, and to support the Chair in making objective decisions for the benefit of the club

To ensure that all future club runs are maintain on Spond
To ensure that runs are assigned a Run Leader prior to it going live on Spond
To ensure that the club has enough Run Leaders to fulfil all runs
To produce and maintain a Run Leaders code of conduct
To ensure that all Run Leaders are aware of the code of conduct
To ensure that First aid Training is offered to all Run Leaders
To ensure that Run Leaders are given the opportunity to undertake LiRF / CiRF courses when available
To liaise with the Treasurer regarding the booking of LiRF / CiRF courses
To ensure that Run Leaders are provided with adequate first aid to carry when leading runs
To liaise with the Treasurer regarding the purchase of first aid supplies